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Executive Administrative Assistant
Category: Aerospace
  • Your pay will be discussed at your interview

Job code: lhw-e0-88256546

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  Job posted:   Sat Apr 14, 2018
  Distance to work:   ? miles
  1 Views, 0 Applications  
Executive Administrative Assistant
Executive Administrative Assistant

Country: United States

Work Location: Panama City

State: Florida

Advertising End Date: Not Specified

Job Type: Regular

About The Opportunity

Job Purpose

Provide a broad range of administrative, technical and clerical support to the VP/GM and Site Leadership. Serve as an integral part of the management team for the site.

Principal Accountabilities

* Accurately and confidentially handle the correspondence, reports, materials and non-routine information.

* Schedule, organize and coordinate the complex and critical activities for the VP/GM and Leadership and members of their staff including business meetings, travel arrangements, appointments and conferences.

* Organize and complete a variety of nonrecurring and ongoing projects assigned including but not limited to: special reports, spreadsheets, presentations, strategic plans, and data analysis.

* Act as a liaison with other departments and outside agencies, including high-level staff such as VP/GM and Site Leadership, Presidents, Senior Vice Presidents and Chiefs.

* Support multiple and concurrent activities, providing administrative guidance and support to a variety of activities and projects. Work independently or in a team.

* Maintain an in-depth working knowledge of the organization, disciplines supported, organizational systems, budget and planning methodologies, training methods, business practices, policies, procedures and activities.

* Evaluate administrative systems, detecting and resolving problems to assure compliance to site policy, customer requirements and regulatory agency guidelines.

* Effectively and promptly communicate with internal and external customers relative to the site’s policies and practices, answer applicable questions and alert site leadership relative to issues affecting the site and the company as a whole.

* Establish and maintain personal & business filing system.

* Plan and administer all events for the St. Louis site such as holiday parties, United Way drives, and any other event associated with the site.

* Counsel and mentor junior administrative personnel.

* Pursue personal development of skills and knowledge necessary for the effective performance.

* Performs other duties, tasks and responsibilities as assigned.


* Bachelor’s degree, and/or secondary education/certificate in a related field or experience in lieu of degree.

Experience & Qualifications

* Minimum five years in an executive level support position.

* Strong working knowledge of word processing (Word), spreadsheet (Excel), presentation (Power Point), internet and meeting and personal planning software required.

* Excellent oral and written communication skills.

Special Requirements:

* Able to interface well with all departments of the company and to represent the company and VP/GM and VP of Programs in a highly professional manner.

* Must be a multi-task orientated and well-organized person.

* Must be customer service driven, able to understand and support the business goals and objectives.

* Must maintain the highest level of confidentiality, handling company private, sensitive and personal information in a professional and discrete manner.

* Experienced in handling a wide range of administrative and executive support related tasks

* Ability to work independently with minimal supervision, coordinating projects, setting priorities, and meeting deadlines

* Experience collaborating with multiple departments across the organization utilizing exemplary interpersonal skills

* Excellent calendar management skills, including the coordination of meetings

* Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat and social media web platform

* Experience preparing executive level meeting materials including Power Point presentations

* Attention to detail including thoroughness and prompt follow up

* Must possess the ability to interact with staff at all levels in a fast paced environment, remaining flexible, resourceful and efficient

* Proactive problem solver with proven ability to provide thoughtful solutions with ease

Key Responsibilities

Not Specified

About Us

GKN is a global engineering business. We design, manufacture and service systems and components for most of the world’s leading aircraft, vehicle and machinery manufacturers. We are continuously evolving, pioneering new technologies and reinventing existing ones, stretching ourselves to better in everything we do. GKN operates three divisions: GKN Aerospace, GKN Driveline and GKN Powder Metallurgy employing 56,000 people in more than 30 countries.

GKN Aerospace is the world’s leading multi-technology tier 1 aerospace supplier. With 55 manufacturing locations in 14 countries, we serve over 90% of the world’s aircraft and engine manufacturers. We design and manufacture innovative smart aerospace systems and components. Our technologies are used in aircraft ranging from the most used single aisle aircraft and the largest passenger planes in the world to business jets and the world’s advanced 5th generation fighter aircraft.

Diversity and Inclusion

As a global engineering company, innovation is what differentiates us from our competitors and is central to our success.

A balance of cultures, ethnicities and genders help bring new ideas and creativity to GKN. We need people of different backgrounds, with different skills and perspectives to spark originality, imagination and creativeness in our teams around the world.

GKN is an equal opportunity employer.

We treat all our employees and applicants fairly and are committed to ensuring that there is no discrimination or harassment against any employee or qualified applicant on the grounds of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status or any other characteristic protected by law.

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